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Senior Financial Assistant

Under minimal supervision, to provide comprehensive financial support for faculty members in the Math Department, within Math Financial Team and Headquarters including:

  • Independently prepare and submit proposals and budgets to government agencies, foundations and other funding organizations, ensuring of compliance with solicitation guidelines and MIT policies
  • Serve as a main point of contact of pre- and post-award of sponsored and discretionary funds during high volume periods
  • Create award spreadsheet for projection purposes, and to develop and prepare financial analysis reports for principal investigators
  • Advise faculty and researchers with monthly financial status of their award and fund accounts
  • Monitor research account expenditures to ensure expenses are in accordance with approved budgets, as well as compliance with sponsor and MIT guidelines
  • Able to identify unallowable and noncompliant items and take corrective actions when necessary
  • Manage and track payroll distribution and/or re-allocation when necessary
  • Coordinate the monthly reconciliation of accounts, monitor activity in cost objects, perform account maintenance, research and resolve discrepancies with appropriate MIT offices
  • Monitor and manage award extensions and/or closeouts
  • Assist with projects and other duties as requested


  • High school diploma or equivalent required, Bachelor’s degree in a related field preferred.
  • Minimum 5 years experience in accounting or finance required
  • Strong analytical, organizational, time-management, communication, and interpersonal skills, with strong attention to detail
  • Demonstrated ability to handle multiple tasks simultaneously and to maintain confidential information
  • Proficiency in Excel required; knowledge of and proficiency in Kuali Coeus, SAP, FileMaker, Cognos, and Tableau preferred
  • Must be able to set priorities, work under pressure of deadlines, and conduct problem solving skills to ensure financial flow efficiency
  • Experience with MIT would be helpful

This description is intended to indicate the kinds of tasks and level of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervision to assign, direct, and control the work of employees under his or her supervision. The use of particular expressions of illustrations describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

MIT is an Equal Opportunity, Affirmative Action Employer.