Travel Support

Every mathematics graduate student starting in the second year is eligible for $1,000 per fiscal year (begins July 1) to support travel to a conference. The allocation is based on start date of travel. 25% of current fiscal year travel allowance can be used for equipment purchase and unused fund up to $1,000 may be carried forward from last fiscal year.

Starting summer of 2023, the dept will increase Grad student annual travel allowance to $1,250. 25% of the fund can be used on equipment and books purchases and unused fund up to $1,000 may be carried forward to the next fiscal year.

This departmental travel support is intended to be "cost-sharing," where the rest of the cost is borne by the student, the advisor, or some other source. Requests for support beyond the standard amount require a note from the advisor and approval of the department head.

Reimbursement Procedure

Questions about available funding/ balance, eligibility and the cost object to use

Please email the staff member handling graduate student reimbursement (currently Susan Moura, ), briefly describing the conference and travel to be supported and the amount requested. The staff member checks that the student qualifies for funding and has not exhausted the current year allocation.

Request for Reimbursement

Create a travel expense report via the Concur system. Please follow the instructions listed here under “MIT Employees” and “Travel Reimbursement.”

The travel expense report must be submitted within 30 days after the completion of the trip.