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Financial Assistant 3
Job Number: 24178
Functional Area: Finance/Accounting
Department: Mathematics
School Area: Science
Employment Type: Full-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: M-F, 9:00 A.M. - 5:00 P.M. (or flexible as needed)
Job Description
FINANCIAL ASSISTANT 3, Mathematics, to provide complex and diverse financial support. Will review and process financial transactions, e.g., purchasing, credit cards, journal vouchers, requests for payment, and travel reports; and provide training and support to others as needed. Responsibilities include verifying purchasing card transactions, reconciling accounts, and fixing discrepancies; reviewing monthly transactions and ensuring expenses and revenues are accurate, timely, complete, and properly documented; reviewing and approving RFPs, requisitions, and invoices; tracking payments and reconciling invoices; working with vendors to ensure timely payments and settling billing discrepancies; coordinating billing and invoicing with Math staff and managers; responding to invoice- and cost object-related questions; preparing and managing financial reports; maintaining financial records; working with the director of administration and finance on periodic audits; troubleshooting financial matters and acting as the department’s first point of contact; and performing other duties as requested.
Job Requirements
REQUIRED: high school diploma or its equivalent; five years’ accounting/finance experience; excellent organizational, analytical, problem-solving, customer service, interpersonal, and verbal and written communication skills; meticulous attention to detail; experience organizing events; discretion and good judgment with confidential information; proficiency with MS Office, Outlook, and Excel; and willingness to learn new programs/software as needed. Must be able to anticipate needs, manage multiple competing priorities, track work in progress, follow through on tasks, and meet deadlines despite frequent interruptions; process complex financial transactions; compose memos/correspondence; work independently with minimal supervision and as part of a team; and interact effectively with a diverse group of faculty/students/staff/sponsors. PREFERRED: bachelor's degree; MIT experience; and experience with systems/tools used at MIT, e.g., Atlas, Concur, SAP, Coupa, Cognos, and Zoom. Job #24178-6
IT Generalist 1
Job Description:
INFORMATION TECHNOLOGY (IT) GENERALIST 1, Mathematics, to analyze and resolve departmental IT hardware, software, network, and/or security issues for end-users running a wide range of operating systems. Responsibilities will include providing infrastructure support, maintenance, and operations for IT systems, hardware, and software; installing, configuring, and updating hardware, software, and networks; responding to, tracking, and documenting technical issues received via helpdesk, phone calls, and/or walk-in traffic; providing a high standard of customer service; creating accounts and configuring software/hardware as part of the onboarding process; resolving audiovisual equipment issues; training end-users on software and equipment; participating on the department’s IT Oversight Committee; creating/maintaining knowledge base articles for common help desk issues; monitoring and communicating system status to management; running reports; creating and maintaining technical documentation; ensuring accurate inventory records; collaborating on upgrade planning and budgeting; backing up consulting systems coordinators; helping administer the Applied Mathematics Computational Laboratory, including servers running Fedora and parallel computational technologies; and supporting a Linux cluster and computational servers.
Job Requirements:
REQUIRED: high school diploma or its equivalent; three years’ experience supporting hybrid Windows and Macintosh environments; advanced-level knowledge of IT standards/policies; customer service focus; ability to address a broad spectrum of user's computer needs; experience with UNIX/Linux, maintaining servers and end-user workstations, HTML, and a LAMP environment; experience supporting Mac OSx and Windows; and participation in training to keep up with the position’s evolving demands. PREFERRED: bachelor’s degree in a related field; experience with QuickBase implementation; knowledge of Mac OSx and Windows administration software (e.g., Microsoft Azure and Jamf DEP); and working knowledge of TCP/IP, DHCP, CUPS print server, Samba, NFS, Postfix, Dovecot, and SALT. Job #23516-7
Work conditions: moving objects weighing 10 to 20lbs; lifting computer equipment; traversing long distances or moving from site to site; and positioning oneself to install/maintain equipment, including under desks
This position is not eligible for remote or hybrid work. Must work on campus five days a week.
May work nights and weekends as required.