Every mathematics graduate student who has passed the qualifying exam is eligible for $1000 per fiscal year (begins July 1) to support travel to a conference. The allocation is based on start date of travel. Unused funding is not carried forward from year to year.
This departmental travel support is intended to be "cost-sharing," where the rest of the cost is borne by the student, the advisor, or some other source. Requests for support beyond the standard amount require a note from the advisor and approval of the department head.
- The student must email the staff member handling graduate student support (currently
Susan Ferguson), describing the conference
and travel to be supported and the amount requested. The student
should provide the following:
- The name and dates of the event
- Whether the student is a speaker or participant
- The student's expected expenses
- Evidence that the student intends to attend, such as:
- The conference website if the student is listed as a speaker or participant
- A registration receipt or letter of invitation
- The staff member checks that the student has passed the qualifying exam and has not exhausted the current year allocation.
- The staff member approves straightforward cases for travel to math conferences, with a cc to the graduate chairs. After approval or denial, the staff member notifies the student.
- The student needs to retain travel receipts and boarding passes. They must be submitted with a completed reimbursement form to the staff member for reimbursement no more than 30 days after completion of travel.